Payroll Tax Variance Management

  As a comprehensive ERP solution, Centerprism fully addresses Payroll Tax Management with a comprehensive inventory Payroll Tax Variance solution. Centerprism’s Payroll Tax Variance module enables payroll staff to prevent, find, and resolve configuration, wage and tax variances in Dynamics GP. Check the Pristashboard to uncover any configuration variances before processing payroll. Use PrismViewTM to confirm the “Build/Calc” results prior to posting payroll or use it to uncover previous variances in check history and the accumulator tables. Run the PrismEditTM tool to synchronize tax flags on pay, deduction, and benefit cards to their corresponding setup records or to update check history for missing state tax, SUTA, or worker ’s compensation codes. Centerprism’s Payroll Tax Variance module presents all data necessary for filing federal, state, and local tax forms, so that payroll staff can effortlessly pay and File taxes.

Prevent Variances

Following the advice of Benjamin Franklin, Centerprism’s Payroll Tax Variance module supplies more than ”an ounce of prevention.” Payroll staff can confirm configuration settings and variances prior to processing payroll. They can also analyze the ”Build/Calc” results before posting to ensure all wage and tax calculations are in sync.

Prevent Variances:

  •  Check the Pristashboard for configuration variances prior to processing payroll.
  •  Review tax setup configuration for federal, state, local, FUTA, SUTA, & worker’s compensation using PrismViewTM.
  •  Review pay code, deduction, and benefit setup data for tax flags, tax rates, and other configuration details using PrismVieWTM.
  •  Compare setup data to employee cards for pay codes, deductions, and benefits.
  •  Configure work locations for identifying state and local tax jurisdictions.
  •  Review state reciprocity agreements built into the module.
  •  Compare state information from work location to employee master data, pay codes, state tax codes, and SUTA codes.
  •  Compare county and local jurisdiction information from work location to employee home address and local tax codes.
  •  Review ”Build/ Calc” results prior to posting for possible variances.

Find Variances

Murphy’s law suggests that wage and tax variances might occur even with strong prevention efforts. Centerprism’s Payroll Tax Variance module pinpoints variances by marrying the PrismViewTM technology with over 250 tax variance queries. 

Find Variances:

  •  Find configuration variances for pay codes, deductions, and benefits. 
  •  Find state tax and SUTA code variances based on work locations and state reciprocity agreements. 
  •  Find local tax code variances based on work locations and employee home addresses. 
  •  Find wage and tax variances in the ”Build/Calc” results. 
  • Find wage and tax variances in the posted check history tables. 
  •  Find wage and tax variances in the accumulator tables. 
  •  Find summation variances between check history and the accumulator tables. 
  •  Find wage, tax, and special code variances in the EOY (W2) wage and tax file. 
  •  Create monthly FUTA and SUTA history records.
  •  Find wage and tax variances between the check history and FUTA/ SUTA history tables. 

Resolve Variances

Centerprism’s Payroll Tax Variance module equips payroll staff, who lack SQL script understanding, to correct some configuration, wage and tax variances. The list below highlights the opportunities for resolving variances. Contact your Dynamics GP partner for more complex or extensive variance resolution. 

Resolve Variances:

  •  Double-click on lines in the variance grid to open edit windows. 
  •  Sync tax flags on pay code, deduction, and benefit cards with corresponding setup data using PrismEdit™. 
  •  Sync SUTA and worker’s compensation codes on pay code cards with data on employee master record and work location using PrismEdit™. 
  •  Sync state tax, SUTA, and worker’s compensation codes in check history for a date range using Prism Edit™. 
  •  Flag non-standard configuration and check history records as ”validated” using PrismEdit™ to clear from variance grids. 
  •  Enter manual checks and associate with out-ofsync records to maintain an audit trail and to clear from variance grids. 
  •  Turn off variances not applicable to your business.

File Taxes 

In light of Benjamin Franklin’s observation of the certainty of “death and taxes,” Centerprism’s Payroll Tax Variance module reduces the pain of filing federal, state, and local payroll taxes. All required data-taxable wages, wages over limits, tax owed, headcounts, employee data-for each jurisdiction is presented on an easy-to-use report. A printable version, when permitted by the jurisdiction, saves filing time. 
File Taxes:
  •  Form 941 Employer’s Quarterly Federal Tax Return (by month to recon and by a quarter to File) for federal, FICA social security, and FICA Medicare taxes. 
  •  Form 940 Employer’s Annual Federal Unemployment (FUTA) Tax (by month to recon and by year to file) for employer’s FUTA tax. 
  •  Form 945 Annual Return of Withheld Federal Income Tax (by month to recon and by year to file) for nonpayroll payments like pensions and annuities. 
  •  State income tax withholding forms 
  •  State unemployment (SUTA) forms 
  •  Local income tax withholding forms

PrismView™

PrismView~ is a real-time screen viewing tool that uses advanced technology to present dynamic news of payroll data. Its flexible, easy-to-use navigation grid, GroupBywdrag-in functionality, and instant access to data virtually eliminate the need to use Excel pivot tables, 3rd party analysis tools, or SmartLists.

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